We are introducing the new Detailed availability that we will be gradually releasing to our clients.
The new Detailed availability is similar to the Room plan. In this article, we will describe what features you can use, what the displayed data means and how you can customize it.
You can find the Detailed availability via the left menu Reception - Detailed availability.
Which reservations are group bookings?
Under Settings - Classification management - Client type, the hotel has defined which types of clientele are referred to as groups and individuals.
Client type is then selected for each booking, which makes it possible to work separately with group bookings in Detailed availability.
Functions of Detailed availability
To quickly navigate between groups and individual bookings, we recommend ticking "Display individuals all together". The individuals' bookings will then be displayed on the top of the first row, along with information about the number of rooms for the individuals and the number of people booked in the bookings.
Reservations with an unassigned room are highlighted in orange. In this case, it does not matter whether the "Display individuals all together " option is activated. Group bookings, like individual bookings with unassigned rooms, are always highlighted on a separate underlined row.
The current occupancy is displayed in two rows. The same values can also be found in the report Room type availability overview. This report is most easily accessed by clicking the Statistics button to the left of the filters.
- Confirmed % includes all rooms in confirmed and check-in status, i.e. rooms that are sold or already occupied.
- Confirmed incl. option % also includes option rooms.
Filters work exactly as you know them from the Room plan. You can filter by room type (e.g. Superiors only) or by groups of room types. Not only the displayed reservations change, but also the displayed data in the current occupancy statistics. Places affected by filtering are marked with an orange box in the diagram below.
When you hover your mouse over a reservation, a bubble will appear with the information for that reservation.
Left-click to view the booking details. Right-clicking on a booking will display a menu that can be used to edit the booking quickly and conveniently.
Customizing Detailed availability
In Settings - Application - Room plan settings, there are now options to define what information is displayed on the elements in the Detailed availability.
In the left column of the Detailed availability it is possible to display:
- Reservation owner - default
- Group name / Reservation owner (if the group name is not filled in for the booking, the reservation owner will be displayed)
The text on the reservation block can be:
- Reservation owner
- Group Name / Reservation owner - default (if the group name is not filled in for the booking, the reservation owner will be dispayed)
- Number of rooms (Standard res.)
- Number of reserved guests (Standard res.)
The colors of the reservations in Detailed availability are identical to colors set for Room plan.