This function enables to:
1. Add/amend guests for all rooms in the reservation at once (Reservation detail)
2. Add/amend profiles one by one (Room detail)
3. Print rooming list
It is not possible to look up existing profiles while completing Rooming list. Every entry creates a brand new profile. If the profile of the guest exists in the database, search and add the guest through Room detail (see no. 2).
1. Adding rooming list for the whole reservation (reservation detail)
The full rooming list can be updated directly from the Reservation detail in 2 ways:
- Reservation detail - Menu - Rooming list entry - detailed form
- Reservation detail - Menu - Rooming list assignment (Simplified) - form requires only names of guests, this is a fast track option when adding profiles to the reservation during check-in
Top of the Rooming list entry form contains a filter. User can filter by reserved room type or the number of people reserved in the room.
Every room header contains room number and reserved room type (please note: assigned room type might be different from reserved room type)
Fill in guests' information, select country and any given consents (optional)
- don't forget Save and back.
Useful tip: Set up default country in System settings - Main menu - System configuration - Operations settings - Main system set-up - Default country .
Please note, there can might be restrictions pertaining Check-in (Check in: require all guest details, Check in: require payment card number, Check in: only on reservation arrival date etc.). Any such restriction will prevent room being checked-in if the rule is not observed.
2. Adding guests individually (room detail)
To update information for single room user, go to Room detail - fill out fields in the section Guest, select Search to query the database. If system returns match, add it to the room detail by clicking Select otherwise select Enter to save a new profile.
Useful tip: Guest history is a great tool to up-sell your services.
3. Printing rooming list
To print Reservation rooming list select Reservation detail - Menu - Rooming list print.
Useful tip: Give the printout to your tour leader/ travel agent for review or attach it to an invoice.